Tag: FLOW Australia

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A system – WHY?

Is Systemising a Business a Waste of Time?

We hear about systems ALL the time, yet for some reason, businesses fail to grasp the intrinsic importance of a good business system and continue to ignore the necessity of implementing even the most basic systems to their businesses.

 

Here are four points that I believe need to be considered and understood when thinking, talking about, designing or implementing a system.

1. Businesses need to learn that systems are about different processes within the operation of your business… they are not rules or policies or regulations that everyone in the business must follow (although some or all of these things could be part of your system).

Every business will need different systems for different processes within their operation.

For example… there needs to be a system for dealing with and entering receipts throughout the organisation on all expenditure that is generated by all relevant staff, I mean really… they are spending the company’s money after all.

If there is no system in place then anyone at any time can spend anything and before too long the company will have no money or worse find themselves in debt because they haven’t controlled their cash flow, their debts and their receipts.

As obvious as it sounds, a simple bookkeeping system is needed by ALL businesses to ensure that there is money in the bank and that the business is not operating insolvently. Yet many businesses do not have such a system in place.

 

 

2. Businesses need to plan for the systems they need… and the processes that they have.

As you can see bookkeeping is simply one system within an organisation, most businesses will need a system with regards to customer engagement, marketing, sales processes and product or service delivery, just to name a few.

As a person in business, you may need to start looking at your business as a process from beginning to end, and look at the different sections of your business that flow one into each other.

Once you are able to identify the flow of your business, then the processes will be a lot easier to identify and then you can engage professional to help to create the necessary systems you may need to simplify your operations.

 

3. Don’t leave your systems gathering dust.

One of the biggest challenges with most businesses is that even though they take the time to work out how their business flows and then they invest the time and the money in creating the appropriate systems, once the manuals are written they seem to sit on a shelf gathering dust.

I can admit this now, but once I was one of the biggest anti-system people in the business world. I played with systems, I saw organisations with systems and I even created a few in my time.

But I never applied them to my own endeavours and ended up wasting enormous amounts of time, energy AND money that should have been applied… or been invested in worthwhile systems… that could have been used to create greater efficiencies in time and energy.

Today… I leave the system design and implementation to others who are better equipped for it (some of my business associates for example). However, I now use these systems, because as I have discovered painfully… systems… good simple and effective systems, actually set a business person free to do what they do best.

They are quite simple to design and implement (by the right person)… but implement them one at a time… do not try to implement all your systems at the same time, this is a recipe for disaster.

REMEMBER, systems set you free, implement them one at a time and you will have created a successful business.

 

4. Kaizen (改善), Japanese for “improvement” or “change for the best”.

Kaizen was a development by the Japanese after William Edwards Deming who was an American statistician, professor, author, lecturer, and consultant set Japan on the path to industrial super stardom after the Second World War.

Where your business systems are concerned, you need to have at least an understand the basics of kaizen… making small improvements on an ongoing basis.

No system is perfect!

The systems you create today will need to be constantly tested, measured and improved on as your business grows and develops in its size and complexity.

If you check your systems on a regular basis you will find that making small, important improvements will be very easy as you have already created a culture using them within your organisation (the McDonald’s brothers and their kitchen designs, which were constantly tested and improved upon, revolutionised the fast food industry).

 

These are just four (4) simple steps to help you on your way to thinking of systems in a positive and engaging manner.

There is so much more you can learn and read… and you should… once you recognise the importance of systems in your business.

 

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Can You Free Your Passion To Build A Business?

I’d like you to stop for a moment, take a deep breath and cast your mind back to when you were a child….

Pick a time when you had a favourite toy you played with all the time.

I mean ALL the time… you know the one… you always took it with you… the one your parents thought you were obsessed with… the one that allowed your imagination to really flow.

Hold that thought… more importantly, hold that FEELING!

Now come back to us… here to the present. I’d like you to think of something, anything that ignites that same feeling in you today.

You might be thinking… “Where is this going?”

Well, there is a comic strip called ‘Calvin and Hobbes ‘, about a young boy, Calvin, and his toy tiger Hobbes, who is also his imaginary friend. In one of the comic strip episodes, Calvin’s father says, “Go and do something you hate – being miserable builds character!”

Interestingly, I see a lot of people character building and not getting anywhere.

People forget that what created joy and passion in their lives as children can also create joy and passion in ourselves as adults. We spend so much time being miserable in our work life. We forget to really have fun, and look to see if we can rekindle that feeling. To make our lives better, and possibly create a business opportunity as well.

Most people also forget that, it is actually possible to make money, create a new career, improve your life and lifestyle by actually doing what you love.

It might just be time to rekindle your passion and rediscover what you love to do, then you can harness this passion into a new direction for yourself.

 

 

Now back to that feeling you had earlier.

Start to feel it again and see if you can match it to an activity you really enjoy doing. It doesn’t matter what that activity is. You can make a business or career out of almost anything these days. Don’t believe me? Just check out the Internet, you will be surprised to learn that there are probably people already creating a business and making money from what you love to do.

Now it’s your turn.

If you are truly passionate about your idea, then take some quiet time and really start thinking about what you can do with it. You’ll be surprised that you’ll be able to come up with a range of ideas and concepts that you can turn into a business.

Once you’ve narrowed your focus, look for someone to mentor you, someone who can help you take this idea and make it into something substantial and significant.

Truly, ask yourself if you’re happy with your life, and is it going exactly where you want it to. In most cases, the answer is no!

So if you are looking for a change and to change, then perhaps this is the time to free your passion and create a business, a future, you can be inspired by and enjoy.

 

“You know you’re on the road to success, if you would do your job and not be paid for it.” – Oprah Winfrey.

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You Want Instant… Stop Bitching About The Result!

This problem needs your attention.

Instant this… instant that… when is it going to stop!

Guess what? It’s not!

You want instant business success… well I’ve got news for you and it’s all bad… THERE IS NO SUCH THING!

So how do you fix this… how can you achieve the success you want, in the shortest possible time.

Let me get to that in a moment, but there is something you need to understand first.

You live in an instant world so get used to it, but PLEASE… stop bitching about the results, because you can always do something about it.

You use instant coffee, pre-made food or take out, instant entertainment, instant connection using social media… Et cetera, et cetera… and you are never satisfied.

Yet when you make a decent cup of coffee (not instant) or go to a good coffee shop, you appreciate the quality of the coffee that you are drinking and you savour every moment as you take the time to chill, look at the world and enjoy a coffee (or tea, if you prefer).

It’s no different with food.

You often throw things together quickly (usually from a packet, or you get take out), throw it down, and wonder why you don’t enjoy your meals and yet when you go out to dinner and have good quality, fresh food that is prepared for you, or for that matter, when you actually prepare a PROPER meal for yourself, you savour every single mouthful and you appreciate the work you have put into the meal or the effort a chef and the restaurant staff are doing for you.

And don’t get me started on social media… so connected and yet so lonely… REALLY!

So… let’s get back to your business

To be better connected, to build and have fabulous conversations with real people… you need to take time.

From my perspective (and it’s just my view), there is no greater joy than having a great conversation, over good coffee/tea, building a strong relationship… AND one of the side benefits of doing this, is that you can build a successful and profitable business quickly and easily (NO not INSTANT), as any good relationship takes time and effort.

To do this right, it does take time and effort, but not as much as you think. So where do you start?

I would like to start by giving you a gift, my “5 Top Secrets of Networking!”, which are guaranteed to get your business networking moving…

Please click on this link to get your gift – “Five Secrets of Networking”

I hope that this is the beginning of a great relationship, let’s keep the conversation going.

To become part of a global community and create significant change… contact me by clicking here, to find out if you have what it takes to achieve your goals and dreams and impact powerfully on our community.

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The Power of the Introduction.

Whether you are being introduced, or you are introducing someone, getting the introduction right makes all the difference in a presentation.

 

As a professional networker and speaker, I have had the opportunity to hear thousands of introductions over the years, some were for me, most for other presenters. The most common thing about all of these introductions was that the presenter, the MC, was not prepared and delivered a poor and inadequate introduction, and didn’t engage the audience.

 

 

Most speakers or presenters are not professionals, and poor introductions make their task of delivering an informative talk or a presentation to create action by persuading you to a particular point of view, very difficult.

 

Even professional speakers get “put off” by introductions that give inaccurate facts about them; getting their name wrong, (YES, this happens more often than you think); or they have to step up after an introduction where the introducer has delivered an “off-coloured” joke by way of introducing a speaker… these things can be very off-putting.

 

Now I know what you’re thinking… you’re thinking that that’s no big deal, what’s so important about an introduction.

 

My answer to you is… everything!

 

Whether you are addressing a networking function, your sales group, being an MC at an engagement or wedding or any number of opportunities for speaking engagements, an introduction is extremely important.

 

In fact, the introduction is a speech all its own. It may rarely be longer than a minute, but it serves to engage the audience with specific information about the topic to be presented, the qualifications and credentials of the speaker and give the audience the speakers correct name.

 

The introduction is designed to grab the audience’s attention and make them more receptive to the speakers talk and message.

 

The best and simplest way to create an awesome introduction is preparation.

 

Whether it’s for a Featured Presentation to a networking group, like NRG, Business Network International, BforB or Business Referral Exchange etc, or a presentation to your local Chamber of Commerce, or introducing a speaker at Rotary, Apex or Lions club, preparation is the key.

 

Follow this simple formula, and you can’t go wrong:

 

Always start your introduction by giving the exact topic of the speakers presentation. Find out from the Speaker, the name of their presentation.

Unfortunately, many speakers don’t give a lot of thought to topic names, however, this process always helps the speaker to create a more focused presentation when they are speaking to a specific topic.

 

  • Create a level of importance and relevance, let your audience know WHY the topic is important to them, what they will learn and what the benefit is to them in listening to the Speaker.
  • Next, make it about the Speaker. List their qualifications and credentials… keep this simple, accurate and not too long.
  • This allows the presenter the opportunity to get to the meat of their presentation rather than waste time talking about themselves.
  • In the delivery of an introduction, remember to be enthusiastic. Your enthusiasm with a well-prepared introduction will do these important things:
  • Engage the audience and warm them to the presenter, and their topic.
  • Makes the presenter more comfortable and relaxed so that they can give a great presentation that the audience deserves.
  • And lastly, the hidden element… YOU as the introducer are looked on favourably as a professional who is thorough, enthusiastic and caring.

 

Remember, introductions are as important as the presentation itself. They can make or break a presentation.

Accuracy – Brevity – Enthusiasm.

These are the keys to an awesome introduction.